Position Description
Title: Bookkeeper
Classification: Non-Exempt (Part-time)
Hours of Work: Part Time / To be determined
Accountable to: Pastor
Salary Range: $22.97 – $25.00 per hour

Essential Function:

This position performs the bookkeeping function for the following entities and main responsibilities include overseeing bank reconciliation, payables/receivables, general ledger, financial reporting, and budgeting:

Major Responsibilities include:

• • Budget preparations for the above entities

• • Approve invoices and reimbursement requests for payment

• • Determines timing of release of payments based on Cash Flow Projections

• • Monitors income and expenditures relative to budgets

• • Transfers monies between Parish and or School accounts per cash flow requirements

• • Special projects as assigned by the Pastor / Principal and/or ADSF finance department

Accounts Receivable  

• • Record all cash receipts/deposits into QBO

• • Ensure donor info is accurate for tax receipt purposes

Accounts Payable  

• • Review all bills and invoices, check for accuracy

• • Prepare checks and support for review and signature

• • Post cash disbursements to QBO

• • Bank reconciliation for all entities

• • Prepare payroll for ADP processing

• • Export payroll expenses to appropriate Cost Centers: Parish and/or School

• • Prepares and records deposits for all entities: Parish and/or School

• • Maintain account receivables

• • Oversees maintenance of Accounting System

• • Act as primary interface with vendors, auditors, and/or ADSF

Financial Statements

• • Prepare monthly, quarterly and annual statements of operations and submit to Pastor and/or Principal for review and approval.

• • Complete Annual Report by due date

• • Ensure compliance with ADSF Financial Policies and Procedures

Payroll

• • Calculate payroll for the month.

• • Ensure bank account has sufficient funds for payroll account based upon amounts needed.

• • Check the payroll report for accuracy.

• • Post payroll to QBO.

• • Prepare annual pension report for the Archdiocese.

Annual Budget

• • Prepare with Pastor and/or Principal the annual salary schedule based upon Parish Pay Guidelines provided by the Archdiocese and Salary Scale amounts provided by Department of Catholic Schools (DCS).

Other duties may include   

• • Special projects, as assigned

• • Attending finance council, school board, or ADSF / DCS meetings as needed

Experience Required:

Must have 2-4 years of experience as a bookkeeper with accounting skills in A/P, Bank reconciliation, journal entries, general ledger, financial reporting, demonstrating strong Excel knowledge and skill. Must also possess organizational and communication skills. The employee must pass a bookkeeping examination administered by the ADSF Finance Department and have QB and /or QBO experience. Previous experience in an educational and/or Catholic institution is preferred.

Education/Certifications:

A Bachelor’s Degree is preferred.

The person must be able to do the following: 

• • Employ flexibility; be a team player and be self-motivated; possess good people management skills; be open to taking direction;

• • Perform multiple tasks simultaneously and work with a sense of urgency; and

• • Exercise courtesy to fellow employees, parishioners and the general public